This position is currently vacant. If interested, please complete the application below and submit with a resume/ and cover letter to administration@wheelerswcd.org. 

You can download a copy of the position description by clicking the link below.

 Salary Range of $28,000 to $40,000 depending on experience. 

Wheeler SWCD Office Assistant Position Description

Job Title: Office Assistant                                            FLSA Classification: Non-exempt      

Reports to: District Manager                                        Effective Date: August 29, 2024

Job Summary: This Office Assistant will assist with both administrative tasks and conservation programs including, but is not limited to secretarial/clerical assignments, grant applications and reporting, field work, and attending meetings.

General Requirements:

• Maintains regular and punctual attendance
• Contributes to a positive and productive work environment
• Maintains strict confidentiality
• Support agency partners

Essential Functions/Duties/Responsibilities:

• Assist with District Operations
  • District correspondance (email, post mail, calls, etc.)
  • Scheduling and hosting of meetings
  • Document retention and organization
  • Prepare/Review Publications
  • Maintain District’s website and social media accounts
  • Coordinate with staff to develop quarterly newsletters
  • Coordinate with staff to provide District presence at community events
  • Fill-in for other employees during absences
  •  Assist with ensuring that the District meets its statutory obligations and regulations
• Assist with Board Administration
  • Board meeting preparation and administration, according to regulatory compliance
  • Prepare written report to directors
  • Attend all meetings held by the Board of Directors, including committee meetings and work sessions, etc.
• Assist with District Financial and Contract Management
  • Fiscal tracking, reporting and data entry
  • Bid solicitations and communications, agreements, contracts, work statements, project budgets, and reporting formats
  • Participate in partner coordination meetings and groups as directed by District Manager
• Assist with District Programs
  • Coordinate with staff, landowners, and partners in planning and implementing conservation measures on private property to meet a multitude of conservation plans and landowner goals.
    • Some examples of existing and planned practices include Brush Management, Forest Stand Improvement, Riparian Buffers, Fence, Prescribed Grazing, and others.
  • Coordinate various local, state, and federal conservation programs and grants.
    • Some examples of existing and planned programs and grants include various Endangered Species protection, Landscape Resiliency Strategy, Forest Management Practices, Environmental Quality Incentives Program, Agricultural Water Quality Program, and others.
  • Assist the District Manager with overall project management for all District programs and projects to ensure compliance and deadlines are met.
  • Maintain physical and electronic project documentation
• Assist with Education and Outreach events
  • A few examples include project tours, education workshops, demonstration events, brochures, social media posts, press releases, and others.
• Any other duties as assigned.

Supervisory Responsibilities:

• None

Education and Experience:

• A 2-year degree with major course work in management, business, finance, natural resources, or a related discipline is required. Applicable experience may be substituted for minimum education requirements.
• An agricultural background and familiarity with ranching operations is preferred, but not necessary.
• Valid Oregon Driver’s License is required.
• ATV/UTV Safety Certification required before operation of any District ATV/UTV.
• CPR/First Aid Certification within 12 months of hire date.

Required Skills and Abilities:

• Excellent written and verbal communication skills.
• Great interpersonal skills to interact with a wide variety of people.
• Ability to proficiently use mobile devices such as tablets, GPS units, and satellite emergency radio.
• Writing, photography and design skills as needed to produce materials for public outreach and education for promoting conservation practices and programs.
• Ability to contribute innovative ideas in conservation projects and marketing.
• Ability to function well in a high-paced and at times stressful environment
• Skills in conducting meetings and educational workshops to facilitate the exchange of information and ideas, confirm decisions, and produce written meeting outcome documents.
• Ability to work safely around open water and remote locations.
• Ability to prioritize tasks to meet deadlines.
• Effective public speaking, particularly in a board setting.
• Preferences may be given to candidates with position appropriate certifications or authority, such as Practice Job Approval Authority or Planning Certification from the Natural Resources Conservation Service (NRCS).

Knowledge

• Knowledge or experience in the following computer software programs: Word, Excel, PowerPoint, ArcGIS, virtual meeting platforms, Gmail, and Google Drive
• Knowledge in conservation management practices, programs and principles.
• Knowledge of various state and federal conservation programs such as Agricultural Water Quality Program, Regional Conservation Partnership Program, Environmental Quality Incentives Program
• Familiar with state and federal grant programs through agencies such as Oregon Watershed Enhancement Board, Oregon Department of Agriculture, Oregon State Weed Board, Oregon Department of Forestry, Department of Interior, Natural Resource Conservation Service, Farm Service Agency, and others

Minimum Qualifications:

• A 2-year degree with major course work in management, business, finance, natural resources, or a related discipline is required. Applicable experience may be substituted for minimum education requirements.
• Valid Oregon Driver’s License and reliable transportation due to rural location of office outside of urban areas and personal vehicle may be used at times to complete job duties.
• Great interpersonal skills in order to interact with a wide variety of people.
• Successfully pass a background check.
• Excellent written and verbal communication skills.
• Great attention to detail is required for project planning and management objectives. Pre-planning and goal setting skills are needed to ensure deadlines are met.

Physical Requirements:

Stooping, kneeling, balancing, crouching, reaching, standing, carrying, lifting, grasping, talking, hearing and seeing may all be required. Some of these activities may be required on a repetitive basis or for prolonged periods of time. Lifting requirement is 50 pounds on an occasional basis; 10 pounds on a more frequent basis.

Work environment:

The position works both in the field and the office. Limited remote work option if pre-approved by District Manager. Long-term remote work schedule must be approved by Board of Directors.

• Field work includes working in and around such locations as farms, rivers, streams and ponds; properties with dense vegetation; and other areas with steep, slippery, muddy, rocky and potentially hazardous terrain. Appropriate attire shall be worn for these occasions. ATV/UTV operation may be required to reach project locations. Appropriate attire shall be worn for any of these occasions.  
• Office work includes working at an office located outside of an urban setting. Prolonged periods of time at a stand/sit desk, using a computer and other office equipment, or standing.

Travel required:

This position requires travel to conferences, workshops, training sessions, and daytime and evening meetings outside the office. Travel for training may be outside the normal workday and may be as long as one week.